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Vexalora

Software for schools and colleges that your staff will actually use.

Ready products for helpdesks, timetables and events, and custom software when nothing off the shelf fits. Everything is designed around how your office really works and connects to the systems you already have.

Book a consultation How it works
Ready to use
Fixora, Timetable Management, EventOps and AI Assistants
Built for you
Custom software when nothing off the shelf fits
Connects to
Your ERP, website, WhatsApp and payment gateway
Illustrative examples.

Signs your office has outgrown spreadsheets.

If two or more of these sound familiar, your office is working harder than it needs to.

Nobody can say how many repair requests are open, or who is handling them.
Where we’d start: Fixora
The timetable takes weeks to build and falls apart the first time a teacher is absent.
Where we’d start: Timetable Management
Every competition and tech fest runs on forms, spreadsheets and a pile of phone calls.
Where we’d start: EventOps
Approvals wait on someone’s desk because the paper file is in another building.
Where we’d start: Approval workflows
The ERP handles fees, but not the rest of what your office does every day.
Where we’d start: Integrations and custom software

Four products, ready for your office.

For the jobs that still run on registers, spreadsheets and WhatsApp groups. Each one is set up around your departments, rooms and people.

Helpdesk & ticketing

Fixora

Every IT, facility and admin request gets an owner, a deadline and a record of how it was resolved.

Ticket management & routing · SLA & escalation · Analytics & knowledge base

Explore Fixora

Academic scheduling

Timetable ManagementWorking title

Builds the timetable around teachers, rooms and workload, then handles substitutions when someone is absent.

Conflict detection · Substitution management · Teacher workload balancing

Explore scheduling

Event management

EventOps

Runs a competition or tech fest from registration and payments to hall tickets, judging and certificates.

Registration & payments · Hall tickets & ID cards · Judging, results & certificates

Explore EventOps

Applied intelligence

AI Assistants

Admission, HR, IT and policy assistants that answer from your own documents and cite them.

Admission assistant · IT & HR support assistants · Policy & knowledge assistant

Explore AI assistants

When no product fits, we build what does.

Custom software for the workflows that make your institution different.

  • Approval workflows

    Leave, purchase and admission approvals moved off paper, with a clear owner and deadline at each step.

  • Digital forms and registers

    The forms and registers your office fills in every day, online and searchable.

  • Staff and student portals

    One place to raise requests, read notices and follow up, instead of chasing the office.

  • Inventory and asset tracking

    Lab equipment, devices and furniture tracked, so you know what you own and where it is.

  • Dashboards for management

    The numbers your management asks for, pulled together automatically instead of compiled by hand.

  • Integrations

    Your ERP, LMS, website, WhatsApp and payment gateway connected, so information is entered once.

  • SaaS product development

    For businesses and startups building their own software product, from the first version to launch.

  • Support and maintenance

    Fixes, security updates and new features after launch, so the software keeps up with your institution.

From a process on paper to software your staff use.

Five stages. Your staff test the software before anyone depends on it.

  1. Stage 1: Understand

    We sit with the staff who will use it and map how the work happens today.

    You receiveA map of the workflow and its requirements

  2. Stage 2: Design

    We design the screens and test them with your staff before any code is written.

    You receiveScreen designs you have approved

  3. Stage 3: Build

    We build in short stages and show you working software along the way.

    You receiveWorking software at every stage

  4. Stage 4: Launch

    We move your data across, train your staff and go live at a quiet point in the term.

    You receiveA live system and trained staff

  5. Stage 5: Support

    We fix issues, keep the software secure and add features as your needs change.

    You receiveOngoing support and updates

Questions about software and products.

Should we buy a product or build custom software?

If one of our products covers most of what you need, start there: it is quicker and costs less. We recommend a custom build only when your process is specific enough that adapting a product would cost more. You will know which applies before you commit.

Will it work with our existing ERP?

In most cases, yes. Our products and custom software connect to the ERP, LMS, website, WhatsApp and payment systems you already use. If a system cannot be connected, we tell you at the start.

Who owns the software and our data?

Your institution’s data always remains yours. Ownership of any custom code, and how your data is stored and exported, are agreed in writing before work starts.

Can staff and parents use it on their phones?

Yes. We design for phones first, because that is where most staff and parents will use it.

Can we see a product before we decide?

Yes. We can walk you through Fixora, Timetable Management, EventOps or an AI assistant, using examples from an institution like yours.

Tell us about the process that still runs on paper. We’ll show you what it could look like as software.

Book a consultation